Freelancer Terms & Conditions.
TPLS Solutions Ltd ("TPLS", "we", "us", or "our")
1. ACCEPTANCE OF TERMS
1.1 TPLS will issue a Purchase Order ("PO") for each assignment.
1.2 By accepting a PO, commencing work, attending site, or otherwise performing any services under a PO, the Freelancer acknowledges and agrees to be bound by these Terms and Conditions.
1.3 Each accepted PO shall form a binding contract between TPLS and the Freelancer and shall incorporate these Terms and Conditions.
2. FREELANCER STATUS
2.1 The Freelancer is engaged as an independent contractor and nothing in these Terms shall create any employment, worker, agency, partnership or joint venture relationship between the parties.
2.2 The Freelancer shall be solely responsible for all taxes, national insurance contributions and other statutory obligations arising from payments received from TPLS.
3. CONDUCT AND PROFESSIONAL STANDARDS
3.1 The Freelancer shall:
a) arrive at the agreed location on time and ready to commence work as scheduled;
b) attend the assignment site wearing suitable clothing, personal protective equipment ("PPE") and/or uniform as required for the assignment and shall bring any tools, equipment, or materials reasonably required to perform the services - prior to the commencement of the assignment, the Company and the Freelancer shall agree which party is responsible for providing any required uniform, PPE, tools, equipment, or materials, and the Freelancer shall ensure that any items they are responsible for providing are suitable, maintained in good working order, and compliant with all applicable health and safety requirements.
c) conduct themselves in a professional manner at all times; and
d) comply with all reasonable instructions issued by TPLS, the client, venue management and authorised site personnel.
4. EQUIPMENT AND PROPERTY
4.1 Where the Company, Client, or any third party provides equipment, tools, materials, devices, vehicles, or other property ("Equipment") for use by the Freelancer during an assignment, the Freelancer agrees to exercise reasonable care and skill in the use, handling, storage, transportation, and protection of such Equipment at all times.
4.2 The Freelancer shall use all Equipment only for its intended purpose and in accordance with any instructions, policies, training, or safety procedures provided by the Company or Client.
4.3 The Freelancer shall immediately report any loss, theft, damage, defect, malfunction, or incident involving Equipment to the Company and/or the Client as soon as reasonably practicable.
4.4 The Freelancer shall be responsible for, and agrees to indemnify the Company against, any loss of or damage to Equipment arising from the Freelancer's negligent, reckless, wilful, or unauthorised acts or omissions while carrying out an assignment.
4.5 Where Equipment is lost, stolen, destroyed, or damaged as a result of the Freelancer's actions or failure to exercise reasonable care, the Company reserves the right to recover from the Freelancer the reasonable cost of repair, replacement, or any associated losses, to the extent permitted by law.
4.6 Upon completion or termination of an assignment, the Freelancer shall promptly return all Equipment in substantially the same condition as when supplied, fair wear and tear excepted.
5. CONFIDENTIALITY, MEDIA AND SOCIAL MEDIA
5.1 The Freelancer shall not take, publish, distribute, share, upload, transmit or otherwise disclose any photographs, videos, recordings, live streams, event content, accreditation, passes, credentials, client information or confidential information relating to any assignment without the prior written consent of TPLS.
5.2 This restriction applies to all forms of communication, including but not limited to social media platforms, websites, messaging applications, blogs, online forums and personal portfolios.
5.3 Any unauthorised disclosure may be treated as a material breach of these Terms.
6. ALCOHOL AND DRUGS POLICY
6.1 The consumption, possession, distribution or being under the influence of alcohol, illegal drugs or any impairing substance during working hours, whilst on site, or whilst carrying out services under a PO is strictly prohibited.
6.2 Any breach of this clause shall constitute gross misconduct and may result in immediate removal from site and termination of the assignment without further engagement.
7. NON-CIRCUMVENTION AND SOLICITATION
7.1 During any assignment and for a period of twelve (12) months following completion of the assignment, the Freelancer shall not, without the prior written consent of TPLS:
a) solicit, seek, negotiate or accept work directly from any client or organiser or other party introduced through or encountered during the assignment;
b) promote, market or offer any professional, commercial, voluntary or recreational services to any client or organiser encountered on site; or
c) take any action intended to bypass, circumvent or interfere with TPLS's business relationships.
7.2 Any breach of this clause shall constitute a material breach of contract and may result in immediate termination of the assignment.
8. FAILURE TO ATTEND
8.1 Where the Freelancer accepts a PO and subsequently fails to attend the assignment, withdraws from the assignment, or otherwise becomes unavailable to perform the agreed services, the Freelancer shall notify TPLS immediately.
8.2 Subject to applicable law, where the Freelancer fails to attend an assignment without reasonable notice or reasonable justification, TPLS reserves the right to recover any reasonable and demonstrable costs incurred in sourcing a replacement, including additional freelancer fees, travel costs, accommodation costs and per diem expenses incurred as a direct consequence of the non-attendance.
8.3 TPLS may offset any such sums against monies otherwise due to the Freelancer where legally permitted.
9. BREACH OF TERMS
9.1 Any breach of these Terms may result in:
a) removal from site;
b) immediate termination of the assignment;
c) cancellation of any future bookings or assignments; and/or
d) recovery of any losses, costs or damages incurred by TPLS as a result of the breach.
9.2 Where a material breach occurs before the contracted services have been substantially performed, TPLS reserves the right to withhold payment for unperformed services and reject any invoice relating to services not properly delivered.
10. GENERAL
10.1 These Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales.
10.2 The courts of England and Wales shall have exclusive jurisdiction to settle any dispute arising out of or in connection with these Terms.
10.3 If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.
By accepting a Purchase Order issued by TPLS Solutions Ltd, the Freelancer confirms that they have read, understood and agreed to these Terms and Conditions.
Last updated June 2025